Pre/post conference support
Ansis Creating Successful Conferences, Events and Meetings solutions to the organizers. We do pre/post conference support to the organizers.
What we do
Preconference Support
- Interaction and assistance in acquiring a conference and confirming location.
- Interaction and negotiation with all suppliers (hotels, taxis, restaurants, guides, printers, technical support, etc).
- Publicity of the conference.
- International speakers for the conference
- Request and evaluation for products and services (gifts, printing, etc).
- Assistance with obtaining grants and sponsors.
- Design and hosting of website.
- Maintenance and update of website.
- Handling of registrations including receipts of individual payments.
- Handling of all individual travel needs including hotel reservations, airport transfers, special meal requests, holiday extensions, etc.
- Handling of all communication by the participants prior, during and after the conference. Confirmation letters to participants.
- Handling of all financial matters. (Collection of registration fees, fund raising, monitoring).
- Preparation of tickets and lists in relation to the conference.
- Venue negotiation and Hotel accommodation & procedures.
- Assistance in production of printed materials.
- Design of application forms.
- Handling of mailing lists.
Post conference Support
- Settlement of all accounts.
- Packing and sending any academic material or equipment used during conference.
- Finalize any pending paperwork including receipts, confirmation letters, etc.
- Filing of all participants and preparation of mailing lists for future use.
- Prepare final report (when required).
- Post conference photographs online.
- Issue Certificates of Attendance
- Distribution of Evaluation Forms
- Financial Follow Up