Pre/post conference support

Ansis Creating Successful Conferences, Events and Meetings solutions to the organizers. We do pre/post conference support to the organizers.

What we do

Preconference Support

  • Interaction and assistance in acquiring a conference and confirming location.
  • Interaction and negotiation with all suppliers (hotels, taxis, restaurants, guides, printers, technical support, etc).
  • Publicity of the conference.
  • International speakers for the conference
  • Request and evaluation for products and services (gifts, printing, etc).
  • Assistance with obtaining grants and sponsors.
  • Design and hosting of website.
  • Maintenance and update of website.
  • Handling of registrations including receipts of individual payments.
  • Handling of all individual travel needs including hotel reservations, airport transfers, special meal requests, holiday extensions, etc.
  • Handling of all communication by the participants prior, during and after the conference. Confirmation letters to participants.
  • Handling of all financial matters. (Collection of registration fees, fund raising, monitoring).
  • Preparation of tickets and lists in relation to the conference.
  • Venue negotiation and Hotel accommodation & procedures.
  • Assistance in production of printed materials.
  • Design of application forms.
  • Handling of mailing lists.

Post conference Support

  • Settlement of all accounts.
  • Packing and sending any academic material or equipment used during conference.
  • Finalize any pending paperwork including receipts, confirmation letters, etc.
  • Filing of all participants and preparation of mailing lists for future use.
  • Prepare final report (when required).
  • Post conference photographs online.
  • Issue Certificates of Attendance
  • Distribution of Evaluation Forms
  • Financial Follow Up